Part of the Oxford Instruments Group
1 Privacy and Data Protection
1.1 The Event, How to do accurate, fast sample analysis with a tabletop electron microscope equipped with EDS is hosted by Oxford Instruments NanoAnalysis (‘OI’) and Hitachi Hitachi High-Tech Europe GmbH (‘Hitachi’, together with OI, ‘we’, ‘us’).
1.2 We are committed to protecting your privacy and to complying with applicable data protection laws. We will process the personal data you provide to OI and/or Hitachi when registering for How to do accurate, fast sample analysis with a tabletop electron microscope equipped with EDS as joint controllers where such processing is related to the administration and hosting of How to do accurate, fast sample analysis with a tabletop electron microscope equipped with EDS. OI and Hitachi will also separately process your personal data as independent controllers in accordance with their respective privacy policies available below:
OI: https://www.oxinst.com/corporate-content/privacy
Hitachi https://www.hitachi-hightech.com/uk/en/policy/privacy.
The remainder of this privacy notice provides information about OI and Hitachi’s joint processing of your personal data.
1.3 We collect, use and share the following categories of personal data about you in connection with your registration and attendance of the How to do accurate, fast sample analysis with a tabletop electron microscope equipped with EDS:
(a) [first and last name;
(b) email address and contact details; and
(c) employer / company name.]
1.4 We require use of the categories of personal data in the list above primarily: (i) to pursue our legitimate interest in administering and hosting the How to do accurate, fast sample analysis with a tabletop electron microscope equipped with EDS; and (ii) where it is necessary to administer our relationship with you in order to facilitate your attendance at How to do accurate, fast sample analysis with a tabletop electron microscope equipped with EDS. Failure to provide this information may mean that we cannot permit you to attend the How to do accurate, fast sample analysis with a tabletop electron microscope equipped with EDS. In some cases we may use your personal data to pursue our legitimate interests in monitoring who is accessing and attending the How to do accurate, fast sample analysis with a tabletop electron microscope equipped with EDS, provided your interests and fundamental rights do not override those interests. Some of the aforementioned grounds for processing will overlap and there may be several grounds which justify our use of your personal data. We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for (please see the individual privacy policies linked above for further information).
1.5 We will share your personal data with third-parties: (i) where required by law; (ii) where it is necessary to administer the relationship with you; or (iii) where we have another legitimate interest in doing so. "Third-parties" includes third-party service providers (including contractors and IT service providers such as Microsoft, Marketo, Spotler, SAP, Hubspot and Infor and other entities within the OI and Hitachi groups.
1.6 All our third-party service providers and other entities in the OI and Hitachi groups are required to take appropriate security measures to protect your personal data in line with the individual privacy policies linked above. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
1.7 We will transfer the personal data we collect about you to data servers operated or owned by Microsoft, Marketo, Spotler, SAP, Hubspot and Infor, located in the UK, European Economic Area (“EEA”) or outside the EEA in order to provide you with access to the How to do accurate, fast sample analysis with a tabletop electron microscope equipped with EDS. To transfer this personal data outside of the EEA and/or UK, we rely on adequacy decisions or standard contractual clauses, as applicable for the relevant location.
1.8 For further information on our privacy practices, including your individual rights with respect to the personal data we collect about you in connection with the How to do accurate, fast sample analysis with a tabletop electron microscope equipped with EDS, please see our privacy policies, available from the links above.
1.9 You have a number of rights in relation to your personal data under data protection law. In relation to most rights, we will ask you for information to confirm your identity and, where applicable, to help us search for your personal data. Except in rare cases, we will respond to you within one calendar month of your request (or once we are in receipt of any identification documents requested). You have the right to:
(a) Ask for a copy of the personal data that we hold about you;
(b) Correct and update your personal data;
(c) Withdraw your consent (where we rely on it).
(d) Object to our use of your personal data (where we rely on our legitimate interests to use your personal data) provided we do not have any continuing lawful reason to continue to use and personal data. When we do rely on our legitimate interests to use your personal data for direct marketing, we will always comply with your right to object;
(e) Erase your personal data (or restrict the use of it), provided we do not have any continuing lawful reason to continue to use and process that personal data;
(f) Transfer your personal data in a structured data file (in a commonly used and machine-readable format), where we rely on your consent to use and process your personal data or need to process it in connection with your contract.
(g) You also have the right not to be subject to purely automated decisions (including profiling) where this has a significant effect on you. We do not envisage that any decisions will be taken about you in this way; however we will update this statement if this changes.
1.10 If you wish to exercise the above rights and/or manage your information or if you have any questions about how we handle your personal data, please contact us in the first instance using the details below:
• For Oxford Instruments: privacy@oxinst.com
• For Hitachi: hte.dsb@verdata.de
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